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November 2001
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AMERICAN FEDERATION OF MINERALOGICAL SOCIETIES         Volume 55, Number 1
SERVING SEVEN REGIONAL FEDERATIONS                                     November, 2001

"Whenever public spirit prevails, liberty is secure." 

Noah Webster

IN THIS ISSUE

bulletWelcome to Port Townsend, Washington 2002
bulletA Few Words from the Prez
bulletAll American Club Award
bulletGreetings
bulletSafety - A Bolt Out of the Blue
bulletSave $$$$
bulletRecognized Programs
bullet2002 AFMS Program Competition
bulletAFMS  Club Rockhound of the Year
bulletAn Exclusive Visit to Kartchner Cavern's Big Room
bulletHow Good is Your Club's Bulletin?
bulletWhy All Editors Should Belong to Scribe
bulletElection Time is Near

Welcome To Port Townsend, Washington 2002

from Carol Brown

The Port Townsend Rock Club would like to welcome all of you to visit us for the 2002 American Federation and Northwest Federation Mineralogical Societies Combined Conference and Show.

Let us introduce you to the beautiful Victorian seaport of Port Townsend, WA, located on the upper Olympic peninsula overlooking the Straights of San Juan De Fuca. The town is situated such that there is "uptown" up the hill and "downtown" down the hill. The main shopping area is in downtown, but there are some interesting shops uptown as well. At either location the views over the water are fantastic. The ride just getting here through the tree lined highways and water front roads is very scenic.

Port Townsend was originally a major international seaport. Today is it a revitalized small town, with no four lane highways, nestled between the Olympic mountains and the water. Because the city fathers have chosen to keep the town as authentic and scenic as possible, there are very few motels and hotels for the many summer visitors. The bed count is very low right in town, however there are some larger surrounding towns about 30 miles away. Therefore, it is suggested that you make your hotel accommodations immediately.

The revitalization of the town has brought in lots of quaint shops. There are several stores with the old Victorian theme. This area is also a Mecca for artists of all crafts, and their items are for sale in the local shops. You will find plenty one of a kind items you will wish to take home with you. The shops for the most part are quite small, but there are lots of them. It has been said that the whole town is like a museum. For you antique buffs, this is a great place to browse. During the summer there are guided waterfront walks, whale watching trips and tours of some of the many Victorian homes. The town boasts of it's many summer Festivals, like the Blues Festival, Jazz Festival, Wooden Boat Festival, Kinetic Races, Festival of American Fiddle Tunes and the Jefferson County Fair, so plan an extended stay to attend at least one of them. While you are in the area take a salmon fishing trip or a trip to the west coast for some deep sea fishing.

This is a wonderful opportunity to get to see this part of the country and get away from the heat. The average July temperature is in the low 70's and the average July monthly rainfall is about 1 inch. It does get warm during the day and cool in the evening.

The Port Townsend Rock Club is trying to make this the best convention and show ever. To do that we are inviting two or more buildings full of dealers, one building full of demonstrations, plus a building full of displays. There will be competitive and non-competitive, black light and special master craftsmen displays. A Country Store, Wheel of Fortune, coffee shop and much more are planned for your entertainment on the fairgrounds.

Make your plans now to attend the 2002 Convention and show in beautiful Port Townsend, Washington. For more information on the show, motels and local attractions, contact our Show Chairman, Bob Sahli at sahli@olympus.net or call him at (360) 732-4678.

A Few Words From The Prez... 

by Steve Weinberger, AFMS President

During the past two weeks since the tragic events in New York, Washington D.C. and Pennsylvania occurred, most of us have thought somewhat differently about how we view our family, friends, jobs, and goals. The unity which we as a nation express comes as no surprise, Americans are always there in times of need. Our dedication to freedom and democracy far outweighs our adversary's will.

Even though our hobby may not be foremost in our thoughts at this time, all of our officers, directors, and committee people continue in their dedication to their jobs. They have demonstrated by their efforts over the years in service to clubs and to regional federations that they are capable and willing to assume responsibility and carry out their tasks.

For many years now, the Eastern Federation has had the motto "Communication is the Key to Our Success." This will be one of my themes this year. I have asked all officers and committee chairs to keep everyone informed of their plans, activities, and successes. The ultimate goal of everyone in the AFMS is to improve the hobby and to make information and resources more readily obtainable.

There is a complete list of committee chairs in this issue, and when I receive the regional lists from the presidents elect, they will be included in the next issue. I have encouraged all chairmen to work closely with their regional counterparts to insure that goals are achieved smoothly and in a time-appropriate manner.

Several committees will have a different focus this year, which should be of direct benefit to clubs and individuals. More information will be highlighted in upcoming months concerning these changes.

The reason we are all in this hobby can be summed up in one word: appreciation. Whether we appreciate the intricate formation of a beautiful crystal, or our ability to cut and polish a gemstone or create a piece of fine jewelry, or study the development of life forms throughout history by way of the fossil record, we know that we are a part of the world. Take time today to appreciate what surrounds us and connects us to each other and to the world we live in.

All American Club Award

from Lyle & Colleen Kugler

At the Arlington, Texas show, Lyle and I were pleased to be able to present awards to a number of clubs whose members had taken the time to enter the AFMS All American Awards Program. Each of these clubs put together a booklet in which they highlighted all the successes achieved throughout 2000.

Has your club begun assembling materials for the 2001 awards program yet? If your answer is "no", we ask you, "why not?".

In the October issue of the AFMS Newsletter we published the application for the 2001 awards program. If you failed to keep the forms, you can download them from the AFMS Website (<www.AmFed.org>). You will need to have Adobe Acrobat Reader to do this, but it is a free product, available from the Adobe website.

Filling out the application is like taking the temperature of your club. Is your club ticking along at 98.6, boiling over with enthusiasm and activity, or just getting by?

Take a closer look at the areas you need to investigate and document. 1. Club information - when and where you meet; how many members you have and the purpose of the club. 2. Service to members and guests - how many people attend your meetings, special interest groups, info on your show, field trips, etc. 3. Publications and publicity - information about your newsletter and publicity for your show and club meetings. 4. Support for the federations - do you attend federation meetings, contribute to the scholarship foundation, attend other club shows, swaps, exchange newsletters or share field trips? 5. Community relations - How does your club help the community. Demos at schools; displays at libraries or elsewhere; donations etc. are all included here. 6. Government Agency and Legislative Relations - Do your members send comments to the Government agencies concerning pending legislation, serve on committees, support ALAA?

That's the entire process in a nutshell. You will need to include documentation such as photos and copies of things like thank you notes or newspaper articles and you will have to write your report in narrative form, but the time and effort you spend will give you an excellent temperature gauge for your club. Entering your finished product will also give you feedback from others and publicity for your club - especially if you earn the highest placement and can say that yours is an ALL AMERICAN CLUB!

GREETINGS...

from Ron Carman, President-Elect

Since this is my first letter as President-Elect of AFMS, I want to introduce myself and mention some of my particular interests in the federation as well as rockhounding in general.

First, let me congratulate Steve Weinberger upon assuming the presidency and say that I will try to work with him as best I can to manage the affairs of the AFMS. I also want everyone to know that I will also try my best to address their concerns. All members should feel free to contact me by E-mail, snail-mail, phone or see me at a show to talk about our Federation and where it is going.

By way of introduction, my home federation is the South Central Federation (SCF), and I am a member of two of its clubs: the Houston Gem & Mineral Society (HGMS) and the Rollin' Rock Club. My primary interest is mineral collecting, especially collecting them myself. I have enjoyed collecting rocks and minerals since the ripe old age of eight - more than 50 years - and from knowing many of our members I really believe this hobby helps keep us young! I joined the HGMS in 1973 and began showing minerals competitively in 1975. After winning a few ribbons (and getting my ears pinned back too), I decided to acquaint myself better with how the Uniform Rules are managed. Fortunately I had two good mentors: the late Rick Shaw and his wife Kate of the SCF, who really encouraged me to get involved in the rules and judging. Of course, that involvement soon led me to federation shows and the resulting opportunities to meet other persons from all over the country, not just Texas. Actually I am not a native Texan, but from Oklahoma originally. I do share one sentiment with another famous Okie, Will Rogers: "I never met a rockhound I didn't like".

Persons have asked if I am a professional geologist, and I must admit I am not. However, I have always claimed that you don't need a degree in geology to be able to tell one stone from another. Many persons in our clubs bear constant witness to that fact! Since 1971 I have worked for the FAA in air traffic control at Houston Air Route Traffic Control Center. My work has given me the chance to travel all over the country and collect minerals in places I might otherwise not have been able to visit, and also to go to shows all over the U.S. I certainly intend to continue with both; I enjoy it too much to quit now.

That is about it for a brief (well, kind of) introduction. I hope to see as many people as I can at future shows, and want to repeat my invitation to everyone with any concerns about putting on shows, exhibiting, judging, collecting, or about the federation in general to feel free to contact me. I may not always be able to respond immediately but will do my best to answer all those who contact me.

A Bolt Out of the Blue

from Mel Albright, Safety Chair

There are thunderstorms around and lots of thunder and lightening. But the storms aren't over you, so relax and carry on. No problem? You'll just duck unto the car when it gets to you.

Guess what - you may be about to die from lightening. The old phrase "A bolt from the blue" as conveying surprise didn't come from imagination. It came from real lightening strikes.

But, a bolt from the blue is misleading. Lightening NEVER comes from a clear blue sky. It is ALWAYS caused by thunderstorms. But, the "from the blue" part may be true. Lightening can hit as far as 10 miles from a thunderstorm where the sky may indeed be blue.

So, take care to protect yourself whenever you can hear thunder. Sound travels about a mile a second. So, thunder from 10 miles away may seem unrelated to any lightening you see - in fact, you may not be able to see the lightening strike. When you can see a flash, start counting "one thousand one, one thousand two, one thousand three, --" until you hear the thunder. Divide that number of seconds by 5 and you'll know about how far away the storm is. I've been near two lightening strikes. It isn't fun.

On one, I was driving a tractor raking an alfalfa patch. Suddenly my hair stood on end and electricity began sparking back and forth between the strands of a barbed wire fence 50 feet away. Guess who was the highest object around. I shut off the tractor and dived for the ground. I didn't reach the ground before lightening hit the fence about 100 feet away. The cloud was NOT overhead.

Another time, we were playing miniature golf when our hair stood up and sparks started flying around the wire for the lighting system. A huge cottonwood tree was in the middle of the course. We squatted and ducked our heads. Lightening did strike then, but it hit a chimney 2 blocks away and 2 power poles - 3 bolts!. The thunder was deafening!

So, remember - you can indeed be hit by a bolt from the blue. If your hair starts standing up, you are in trouble and have little time.. You have seconds at most to protect yourself. Do not be the highest object around Squatting with your head down is considered by many as the safest position. But, stay well away from trees, power poles, chimneys, antenna, or anything that stands tall. If you're in a boat, ball up with only your bottom touching the boat.

Save $$$$

from Ye Olde Ed

One of the most delightful "perks" about being AFMS Editor is receiving many newsletters from clubs across the country. Reading them is wonderful! I've learned so much about you and your members over the two years since I took on this task. Thank you for sharing.

It's traditional to send copies of your club newsletter to the AFMS President too. And here's how you can save $$$ for your club.

I know the fellow who is your President this year.

We've been sharing all the newsletters that have come to the house these past two years (actually almost 20 years since I receive many for my other "job" editing the EFMLS Newsletter).

So why not amend your mailing list and put either the AFMS Editor or AFMS President on hold for the year? Or if you can afford to, why not mail the copy that you've reserved for Steve to AFMS President-elect Ron Carman. We're sure he'll be delighted to learn about your successes and difficulties. And, with reading these newsletters we can be more cognizant of what direction the AFMS needs to take in helping you and your members.

Recognition Programs

The AFMS has several recognition programs which you and your club members should consider entering.

1. The All-American Awards Program. Details last month and on page 2 of this issue.

2. Bulletin Editor's Contest. The first step in this recognition program is your local Federation contest. Details should be in your Regional Federation Newsletter this month. Do enter! Not only will you gain recognition for your club, newsletter, editor and authors, but you will also learn from the evaluation you will receive.

3. Club Rockhound of the Year is a neat way to say "thank you" to someone who has done many wonderful things for your club. You may nominate one individual or a husband/wife team each year for the award. Those recognized are noted in the AFMS Newsletter.

4. Program Competition. Many of us take photographs of our various aspects of our hobby. Why not turn your expertise into a slide program which can be shared with others throughout the country? There are cash prizes for the top winners each year and the best programs are duplicated and sent to your Regional Federation program library for loan to clubs. Details are on page 4 of this issue.

5. Public Relations. What are the unusual things your club has done recently for the public? Don't keep these a secret; let our Public Relations folks know.

2002 AFMS Program Competition

Slide or video presentations relating to the Earth Sciences are eligible. Submit entries in one of the four amateur classes or special category - "EXCELLENCE IN EDUCATION". (Inquire about CD-ROM entries)

WHO MAY ENTER

Any Club, Society, or members thereof, with 2002 dues paid to a Federation affiliated with AFMS may enter.

DEADLINE for entry: April 15, 2002

CLASSES FOR ENTRIES

Class 1 - Educational- about geology, minerals, gems, fossils, etc.
Class 2 - Field Collecting - showing site(s), specimens, with some geology, collecting methods and other aspects of interest.
Class 3 - "How To Do It"- techniques/equipment for fossil preparation, jewelry, metal work, carving, faceting, other lapidary, etc.
Class 4 - "Just for Juniors" -any of the above for youngsters.
Special Category: "EXCELLENCE IN EDUCATION" Programs produced for sale are judged separately from Classes 1-4.

JUDGING (Judges look for:)

- accuracy of information / educational value
- quality of photographs / visuals
- completeness of story
- narration that reads/moves well, one slide/view to the next
- presentations that explore an area of interest or demonstrate ideas/techniques, viewers may try
- title, credits and 'end' slides
- phonetic spelling of unfamiliar words in script example: Sault Ste. Marie (SUE saint marie)

* Each program is judged on its own merits. Entrants will receive a composite score sheet. 
* Judging Form and "Tips for Good Programs" are available from AFMS Coordinator or your Regional Program Library. Please send a post-paid envelope with request.

For VHS VIDEOS

- submit a copy. Winners will be contacted regarding duplicates.
- may be 'live action' or static slides with narration.

For SLIDES

- must be 35 mm, in standard mounts.
- must be relatively new originals on Kodak compatible film, otherwise good copies may be impossible.
FOR EXCEPTIONS contact Coordinator
- must be spotted for projection, preferably with a red dot in lower left corner and coded with entrant's initials. - must be numbered to match script.
- a script (written narration indicating when each slide is to be projected) should be typed, double spaced on 8 1/2 x 11" paper, ready for duplication.

AWARDS

A $200 cash prize for the highest scoring program (with 95+ points) in each Class 1 - 4. First Place Winners also receive national recognition. A copy is given to each Regional Program Library, making winning programs available to Clubs across the country. Winners will be announced at the 2002 AFMS Awards Banquet at Port Townsend, WA.

PROGRAM LENGTH

Adult programs - 40 minutes is optimum
Juniors - 2O minutes suggested maximum
Suggested max. slides - 138 (+ 2 Award Slides = 140)

REPRODUCTION / DUPLICATION

By entering, all winners grant permission for AFMS to duplicate program for Regional Libraries. Winning slides are returned after duplication by professional service. Arrangements will be made for video copies. Non-winners will be returned after AFMS Convention.

HOW TO ENTER

Fill out entry form (or copy) and ship with carefully packed program to address below. Please include post-paid envelope for notification of receipt. AFMS will take reasonable precautions to protect program.

AFMS Program Competition Coordinator, Marge Collins,
3017 Niles-Buchanan Rd., Buchanan Ml 49107
phone: (616) 695-4313 email: margaret@qtm.net

2002 ENTRY FORM

I/we submit " ____________________________________________" (title)

in [circle one]         Class 1         Class 2         Class 3         Class 4
    OR
    "EXCELLENCE IN EDUCATION" (program is available for sale)

Producer(s) ____________________________________________ 
                        (your name/s)

_______________________________________________________ 
    Club

Office ___________________________ Federation _______________ 
    [if Club entry]

_________________________________________________________ 
    [street address]

_________________________________________________________ 
    [city]                                                         [state]             [zip]

Home phone _________________________

IS THIS PROGRAM FOR SALE? No ___ Yes ____ Cost: ________

Deadline for submission of entries is April 15, 2002.

AFMS Club Rockhound of the Year

from Bonnie Glismann

Let's give a rousing cheer for these outstanding "Rockhounds of the Year".

Rocky Mountain Federation

The Enid Gem and Mineral Society of Cherokee, Oklahoma have selected Gordon and Madaline McDowell as their 200l Rockhound of the Year. They have been active members for over 30 years. Madaline has been Stamp Chairman and supports her husband by wearing his hand crafted rings. Gordon gives programs on silversmithing, faceting and cabochon making. He has served as president, treasurer "for as long as he lives", participates in the Selenite Crystal Festival, is active with school students, government groups and both Boy and Girl Scouts. He earns the title of " Mr. Crystal". Gordon is active in Cherokee civic Activities and is serving as Treasurer of the RMFMS/EGMS " Rocks out of the Blue in 2002.

Eastern Federation

The Tampa Bay Mineral and Science Club (FL) have designated Millie and Doug Heym as the AFMS Club Rockhounds of the Year. Millie has put in countless hours for the benefit of the club, by serving as treasurer for years and as editor of the newsletter, the Geode. She also contributes many original poems and articles, and reminds her fellow members of the opportunity and the benefits of writing for the Geode. Doug has been show chairman and Dealer chairman for the annual shows for years. He is always on hand to do upkeep on the building and grounds of our club house. He writes articles for the Geode, has set up exhibits of Tampa Bay coral in the Tampa public library and has participated in the University of South Florida outreach to home schoolers with the technical part of mineralogy. He has also just volunteered to take part in the public outreach program for children at the Museum of Science and Industry.

Jack Stamper of the Gem and Mineral Society of the Palm Beaches (FL) has been nominated as the AFMS Club Rockhound of the Year. He has for several years organized the club's entire annual show, coordinating all aspects. Jack tirelessly presents or assists at every monthly children's Junior Rockhound program. All of the Stampers (Jack, his wife and son) are also extremely active, supportive, caring individuals. Jack is the type of club member that if he were to leave the club, there would be an enormous hole. He has been involved at one time or another with every aspect of the club and has initiated many new programs and inspired so many others. People rely on him for his vast knowledge, for his leadership, for the classes that he teaches other club members, and for his wit.

It is with GREAT PLEASURE that the name of Wendell Mohr, of the Gem, Mineral & Lapidary Society of Montgomery Co. (MD, ) is submitted for the AFMS Club Rockhound of the Year.. For over 20 years, there has not been a time when he hasn't been fully involved with the club/federation and their needs. Wendell is ALWAYS ready, willing and able to do things for the club. When no one else comes forward; whether it's helping set up the show, heading a scholarship Committee, holding an office, organizing a nominating committee, arranging for a group to judge a Science Fair at a local school or arranging for a special exhibit to be brought to our shows, Wendell is there. He is one of those unsung heroes and is truly deserving of this award..

Aaron Spector, of the Miami Mineralogical and Lapidary Guild has been nominated as the AFMS Club Rockhound of the Year. He has tirelessly committed himself for DECADES.. He is the backbone of the Guild, doing all the negotiations for exhibits, shows, classes and social events. He never complains, just gets the job done. Even when Martha, his wife, died a few years ago, he continued to devote his time and energy to the betterment of the Guild. He has been a best friend and mentor for countless members he has helped over the years. If you know Aaron, you know how humble he is about this!

The Capital District Mineral Club, Inc of Albany, NY would like to recognize Gerald C. Boileau as the AFMS Club Rockhound of the Year. He is currently finishing his term as chairman of the Board of Trustees, a position which follows a term as president in our club. This is the second time around for him as he also served in these capacities during 1994 and 1995. Gerald has devoted this year to the establishment of the "rock-puppies" segment for the under twelve members of our club. He conceived the need and arranged a series of meetings, where he offered demonstrations on crystal growing and gold panning; presented material on collecting, labeling, cleaning and storing minerals; safety and health items as well as using the Internet for interesting sites related to our hobby.

The husband/wife team of David and Barbara Korzendorfer have been nominated by the Bristol Gem and Mineral Club of Bristol, CT, to be the AFMS Club Rockhounds of the Year. David, as president, "has a terrific though sometimes warped sense of humor." With his great personality, he keeps the meeting attendees on the edge of their seats and in general good humor. Barbara, as membership chair, general all around chief cook and bottle washer, refreshments lady and general straight woman for David's jokes, keeps the meeting otherwise glued together. They work overtime at keeping the club active and alive. The Korzendorfers are so highly valued, that rather than lose their company, the club postponed their swap and picnic until David and Barbara could come.

Larry Cohen of the Brooklyn Mineralogical Society (NY) has been nominated as the AFMS Club Rockhound of the Year. Larry never misses a meeting, and he attends all field trips and shows. At every meeting he displays specimens, gives some away and brings reference books. He has been a loyal advisor, the faithful secretary, who mails out all bulletins and a good friend. Several months ago Larry experienced some bad health problems and found his legs didn't carry him as fast as usual. This is kind of expected at 82 years of age, but that didn't stop Larry. He still attends all meetings with just as much enthusiasm. More importantly, Larry without instruction, is an official greeter for new attendees, a most important function for a club.

Every club has at least one member who "is there" whenever a tough project needs to be done. Since joining the Gem Cutters Guild of Baltimore in 1989, Iris Stuecklen has certainly been one of those people. Starting as a teacher in the workshop located in a not-so-nice neighborhood, she was one of the "movers and shakers" in organizing the move of the workshop to new quarters and organizing classes which are offered to the public. She has served as our club president and treasurer, and currently serves on our board of directors. She always sets up a case at our club show, demonstrates silversmithing and is constantly promoting the club and our workshop at numerous other venues throughout the area. Iris is truly one of our more valued members.

An Exclusive Visit To Kartchner Cavern's Big Room

from Bob Jones, Editor, Rock & Gem Magazine
Representing the Tucson Gem & Mineral Society

IMAGINE being allowed -to visit a part of world famous Kartchner Caverns that has never been open to the public.

IMAGINE being allowed to take your camera into Kartchner Caverns, something never before permitted.

By special arrangement with Friends of Kartchner Caverns State Park, a volunteer fund raising group, we've made arrangements to offer EXCLUSIVE HARD HAT tours of THE BIG ROOM where the bats live from April to September. These tours will be held on Friday afternoons starting in October.

Of course, the purpose of these EXCLUSIVE TOURS is to raise funds to help develop more of Kartchner Caverns.

To take advantage of this special cave visit you are asked to make a TAX EXEMPT DONATION of $150.00 to join in a two hour tour that goes into the closed-to-the-public part of the Cavern and BRING YOUR CAMERA! This special privilege will never 'be offered again.

For clubs that make a TAX EXEMPT DONATION of $5,000, forty of the club's members can take the tour. That drops the rate to $125 per person.

To take advantage of this golden opportunity you can contact me at (480) 585-3350 or by e-mail ,suesjones@wans.net.. Or you can make reservations by contacting the Office of Executive Director, Friends of Kartchner, (602) 224-0040.

This is a great opportunity for clubs, show promoters and dealers. "Buy" a tour and reward club members who have done something special. Or, raffle the spots at a club meeting. For-promoters and dealers, this is a great way to say "thank you" to employees, customers or those special people who make your life easier!!

This is a ONCE-IN-A-LIFETIME chance to visit THE BIG ROOM AND TAKE PICTURES months before the cavern is open to the general public. PLAN ON IT!

HOW GOOD IS YOUR CLUB'S BULLETIN?

by Trudy Martin, President, SCRIBE
reprinted from the January 1996 SCRIBE Newsletter

The following article, written by Dennis R. Osterwisch, was printed in an Optimist Club Publication. It has been revised slightly to fit our clubs and hobby. We printed it in 1987. Seems it's time to dust it off and print it again.

What's that you say? You missed last month's club meeting and because of that you didn't find about the speaker for this month's meeting and so you didn't go this month either? Didn't you read your club bulletin ?

Oh, it only comes out, when the editor feels like it, huh? That's too bad, because a regularly published club bulletin can be a big plus for a club.

The club bulletin is the only way members can efficiently be kept informed on what's going on. The bulletin is a vital source of information on meetings, board meetings, committee activities, club programs and projects, and important events concerning individual members. It should be an effective attendance, morale and enthusiasm booster.

The main reasons for publishing a bulletin are:
- To further the principles and ideals of your local club and the Regional and National Federations.
- To circulate notice of meetings, thereby stimulating interest in them and promoting attendance.
- To keep members advised of club news.
- To promote and increase friendship and fellowship among club members.
- To serve as a record of all club activities, providing a basic club history.

Every now and then, club officers should take the time to thoroughly examine their bulletin to make sure it is accomplishing established goals effectively and efficiently. New ideas for reaching fellow members via the bulletin can be beneficial to all levels of the organization.

Naturally, the amount of money your club has to spend will have a great effect on the size, publishing process and layout. However, with an enthusiastic editor, your club bulletin can be attractive, readable and a quality product. Remember, too, that club bulletins are read by many people who are not club members. the content of your club bulletin reflects on the entire Rock, Mineral and Fossil Society as well as your club and the individual members.

If you are finding that many of your members aren't as aware of club happenings as they should be, perhaps it's time to take a critical look at your club bulletin.

Is the bulletin giving the "Who, What, When, Where, Why and How" of every facet of club life? If this reporting formula is applied to ingredients of the bulletin such as announcements of current and future programs, highlights of past events, coverage of activities, projects, meetings, reports, coming events, personal news and more, the result should be a product eagerly awaited and sincerely appreciated by fellow members.

One other aspect of overhauling bulletin operations might be a friendly reminder to club members that a deadline remains a necessary evil. Members should be aware that their most welcome contributions must be submitted by a specific time in order to be included in an upcoming edition. Plenty of leeway should be allowed for news gathering so that the bulletin can be mailed to club members well in advance of any coming events.

In addition to the "look" of the bulletin, an important thing to remember is that the bulletin should go to people other than club members. Federation officers should not be overlooked. The local news media should be getting your bulletin, also. They may be able to use it in their public service commitments (not to mention giving you some publicity for your club projects).

Keep that club bulletin a vital part of your club's operation. With a conscientious effort by everyone, it can play an important part in making your club thrive.

Why All Editors Should Belong to Scribe

from SCRIBE, Vol. 25, N0.3, July - Sept. 2001

1. BECAUSE IT EXISTS SCRIBE is an organization OF editors - FOR editors. Founded in 1976, SCRIBE continues to assist and support its editor members. From Stone Age to Space Age, SCRIBE keeps up with advance technology in producing club newsletters.

2. BECAUSE IT CAN BE HELPFUL SCRIBE publishes a quarterly newsletter that is mailed to all members. The articles, hints, tips and ideas exchanged between editors are informative as well as interesting and educational to both "new" and "experienced" editors. We can all benefit from it.

3. BECAUSE YOU'LL MAKE NEW FRIENDS Best of all are the friendships that will develop and grow through membership in SCRIBE, an organization dedicated to the needs of very special people ... the Club Newsletter Editors. SCRIBE holds an Annual Meeting the end of January at Quartzsite, Arizona. Editor Breakfasts and meetings are held at Regional Federation Shows.

4. BECAUSE THE PRICE IS RIGHT Membership in SCRIBE can be in the name of the Editor or in the name of the Club. That way, if your Editor changes from time to time, the membership can continue in the Club's name and the new Editor will receive the SCRIBE publications. Yearly membership (1 January to 31 December) for USA Editors is $6.00 single, $8.00 couple. Canadian Editors may send their cheque in CANADIAN FUNDS - $7.50 Single - $10.00 Couple. S. PLEASE JOIN US Over the years the number of Editor members has changed as Editors retire and new Editors join. We average 200 members in the USA and Canada. Membership is open to ALL EDITORS and those individuals involved in the publication of a club newsletter.

An Editor is AN EDITOR - whether it be for a Rock and Lapidary, Gem and Mineral, Fossil, Faceting, Micromounting or other Hobby Club related newsletter. A membership application can be obtained online at the SCRIBE website <http://scribesite.home.att.net>

For more information please contact:

Trudy Martin SCRIBE President
(403) 287-1570
110 Lissington Drive SW
Calgary AB T3E 5E3
<martintm@cadvision.com>

Pauline Price SCRIBE Secretary
(801) 467-0662
1480 East 3350 South
Salt Lake City, UT 84106-3330
<paulikeit@aol.com>

Anne Schaefer, SCRIBE Vice President
8473 Hydra Lane
San Diego, CA 92126-1854
<annes@san.rr.com>

Election Time Is Near

from Dan McLennan

We want to keep our lines of communication open!

Many clubs hold elections for new officers during November. Once you have accomplished this task, be sure to let the AFMS Secretary know who should be receiving this newsletter for the coming year.

Each club is entitled to receive three (3) copies of each issue. Tell us the name of your club and the name and address of these three individuals so we can make the needed changes to the mailing list. Depending on when you notify us, it may take a month or two for the changes to take effect, so don't delay.

You can send your changes to me at the address shown on page 7 or e-mail them to me. Your choice - but do take the time to help us keep you and your club members involved.

 

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Last Revised on October 17, 2011
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